Effective time management is not a skill that a lot of people have; but it is surprisingly easy to learn. Make a habit of it every day by following these simple tips:
Determine your goals.
Listing your short and long-term goals will make them more achievable and will keep you focused on achieving them. Tasks or activities that do not fall under any of these goals will be deemed “time wasters”. Your normal daily plan should consist of activities that help you get closer to reaching these objectives.
So many goals can make up a day, and it is easy to lose sight of which ones to conquer when there are so many of them. To help you keep track, time management experts recommend placing each task into separate categories prioritizing them accordingly:
- Important and urgent – These tasks should be the highest priority; and you should take care of them immediately.
- Important but not urgent – These are tasks that will significantly affect a project or activity, but do not need immediate attention. Decide the best time for you or your team to complete these tasks.
- Urgent but not important – These tasks make the most “noise”, but when accomplished, they do not hold the level of value anticipated in the first place. These are best delegated to others.
- Not urgent and not important– These are the tasks are locate at the bottom of your list of priorities. Your daily goals will face no disruption if they are not met or achieved. These tasks can be done much later.
Create a clear picture of the activities you have for the day.
Start the day by making a precise (but doable) mind map of how you’re going to go about your tasks. Starting things off by imagining that all your goals will be accomplished as scheduled will make it easier for you to do just that.
Knock out distractions.
Devices and gadgets can distract you from achieving your goals for the day. You need to reduce — or eliminate entirely — your exposure to them. People can also get you sidetracked. Limiting the time you spend using smartphones, TVs, or even chatting with that nosy co-worker will give you more time to attain your goals.
Say no to unimportant tasks and delegate when needed.
Declining a task or an activity that you are certain is unnecessary will make you a more productive, headstrong, and focused individual. Just because you have a lot on your plate does not mean that you are excused to overwhelm yourself. Passing along tasks to a colleague (who you know is more skilled at a certain task than you are) will make you a more efficient goal-setter and achiever as well.
Much like the use of dissertation and thesis services by Masters Essay, delegating a task like this will make it more efficient for you to carry out tasks that are more important and relevant for you at that moment.